This morning Kelsey and I ventured out to Hood River Oregon to check out the venue of a July wedding we will be designing and coordinating. Its quite amazing what site visits do for the planning process, especially for destination or out of town venues. Yes, we drove for 2 hours just for a 30 minute walk-through, however the visit was priceless in the planning process.
As a wedding planner it is our job to know the ins and outs of the space, how it will function with the given guest count and how vendors will be able to navigate the space. We represent countless vendors through the planning process and its our due diligence that allows them to do their jobs to the best of their abilities. Site Visits help to ensure that a space is suitable for the vision you are creating. Often times event spaces look drastically different (for better and sometimes for worse) than their online photos. Its like picking out a college- you don't truly know what a venue will be like until you get there, walk around, sit in the space, and feel the ambiance. Sometimes you are pleasantly surprised by what you may find or unique ways in which to use the space.
Just today, we asked the Venue Coordinator how he typically sees weddings being set up and his response was honest and yet so true- "the space was designed for weddings to be set up like this . . . however, most people do them every which way but this set-up." Walk-thru's of your space make it possible to see all the ways an event can work and certainly the most efficient ways. Especially when booking outdoor venues. Where is the electrical? Where is the water? How many garbages are there and who’s responsible for their disposal?? Where will the sun be at 5:00 PM on July 2nd, 2016? And the list goes on!
Whether you've seen your venue once or many times, don't be afraid to ask a lot of questions to the Venue Coordinator and request to see the space just one more time :)